OUR LADY OF THE MEADOWS HISTORY
JULY 1999 TO JULY 2000
8-24-99 Stewardship Committee: Jim Wilson -
15 on the committee but only 8 active
Jim and Phyllis Wilson and Gay Myscofski to attend the National Stewardship Conference in Minneapolis
Worship Committee: Diane Eickelman: Had two training sessions
Capital Campaign: John Carleo - moving focus, home visits going relatively successful, door-to-door not going well. To restructure and try a one Sunday blitz on non-responders
Have $527,000 so far - letters sent to 42 volunteers asking each to get three recruits for Blitz Sunday
Schmitt Park: Condemned equipment removed, to notify neighbors for plans; suggest split water meter from the Rectory, Duff to present to Finance Committee.
Sunday Mass Schedule: Voted to change Mass schedule to 8:30 a.m. and 10:30 a.m. starting Oct. 3
Council Retreat: At home of John and Debbie Carleo
Church Dedication: to be Nov. 5th at 6 p.m. with Vesper Services
Bishop Tafoya to come
For the weekend suggest a Mariachi Mass, a Polka Mass and a Church Choir Mass
Fellowship Volunteers based on participation on committee
Sr. Jeanne has special interest in health and fitness - to start a wellness group
Tim Lenzmeier - Ministry Fair needs same support as last year
Need Stewardship blurbs reinstated in prayers of the Faithful at Mass
Council vacancies need to be addressed. Has Dr. Driscoll’s term expired?
9-28-99 Capital Campaign: John Carleo -
Brochure/gift giving guide redone
Now have 1,083 families- 310 pledges- only 25 volunteers signed up for Blitz Sunday
Schmitt Park: Tim Vinci - 12 families met, seem willing to work with the parish, maybe form a Neighborhood Association to maintain it
Three options - sell the lot, develop it, maintain as a park
Dedication of Gathering Place: Sr; Scott Uhernik and Diane Eickelman involved in the planning- have a pick-up supper following the service
Retreat: Revisit goals
New Committees to be considered
Evaluate goals, themes and mission
Dick Sellers suggested a survey to get parishioners input
Church on the Move: Sr. Jeanne - discussed Diocesan Pastoral Plan
Council into small groups to discuss ministry, worship and spiritual life, social justice, catechesis and stewardship. Asked for feedback to be forwarded to Deanery Meeting at OLM
Fr. : Distributed article in America entitled ‘Good Enough’ which speaks of establishing a reasonable workload for the Pastor
Council: has 3 vacant seats -Lee Sellers agreed to serve
All seats should be three years
Schedule should be developed for committee report rotation
Those completed - Worship - May
Finance - January and May
Stewardship- June
Formation - April
Logistics for coffee/donuts need to be worked out
10-26-99 Stewardship Committee: Jim Wilson - reported on the National Stewardship Conference
Accountability very important, publish the financial report before the annual drive
30 professional fund raisers at the Conference
To invite Nilon Elliott of Resources Services to address the Council
Faith Formation: Sr. Jeanne -needs clerical and program help - 10 hrs/wk already budgeted - start interviews
Pastoral Council Retreat: John Lenhart - cancelled the retreat - need workshops before the retreat
Council New Members:
Lee Sellers
Names submitted: Judy Chandler
Becky Poutaski
Blase Giltner
Patti Benfatti
Tom Gribben
Bob Labenberg
To draw out of hat Nov. 14 at work session
Dick Sellers Vice-President
New Year’s Eve Party; John Carleo - Chair Paul Depatie, John Lenhart food
Rick Oresky to help with security
D.J. Rip Avina under contract
Finance Committee: Jim Duff - some investments liquidated to pay for building - otherwise O.K.
Disciples in Mission: Sr. Jeanne - spoke on Disciples in Mission, focus of evangelization; develop small neighborhood groups
Fr.: - leadership and ownership go hand in hand
Council needs shared vision to achieve success
Diane Eickelman:- Daughters of the King and the Altar Society do not belong under the Worship Committee
Doing O.K. on own and report to staff person
11-14-99 Work Session:
Council Members:
One member at-large - draw name Nov 23
Only the office of president may be taken out of sequence
Notice (first Sunday of Lent) soliciting people interested in serving on the Council should include the requirements:
Registered in the Parish at least two years
18 years old or older
Fully initiated (Baptism, Eucharist, Confirmation)
Submit letter to Council Vice-President via parish office
Nominations close last Sunday in April
Names drawn first weekend of May by a member of the Council, the Pastor and a member of the assembly. Number of names drawn will equal the number of vacancies
Term of office effective Jul 1 for three years
If elected President the term maybe extended for two years to fulfill the office of president and past president
Names drawn in May are asked to attend the May and June Meetings
New members receive a handbook
Vice-President voted by members in April meeting and has the right of succession of President and Past-President
Composition of the Council:
Pastor
Pastoral Associate
Other staff
5 at-large members
Chair of each recognized/designated committee- term of chair determined by each committee
Visibility of Council:
Names of Pastoral Council including office or committee representative to appear on the front of the Parish Bulletin
Name tags to be worn at weekend liturgies
Announcement in Bulletin of Council meetings and that they are open
Have brief resume of the main issues published in the Bulletin
Discussed the appropriateness of Altar Society and Daughters of the King being under the Worship Committee. Suggest a new committee of Parish Organizations to include the two above, the Knights of Columbus, Boy Scouts etc and report to Business Manager
11-28-99 Missing
12-5-99 Council: John Lenhart - one at-large position open - Tom Gribbens name drawn
Sr. Jeanne/John Lenhart -discussed qualifications for at-large member
Increase visibility of members with group picture plus on web page
Invite Lousie Driscoll, chair Altar Society, to speak to Council
May need an attendance requirement
Selling of items - parishioners bombarded by sales at the end of Mass limit to parish groups/functions
Location of Hospitality: Hold in Parish Hall and not in the Commons
Unlocking church during the day: Have open during the day when security system in place, cameras in place by Lent 2000
Future Meetings:
Holiday Party to be hosted by Tim
and Mae Vinci
Work session
Regular meeting
Retreat at John and Debbie Carleo’s
Review Pastoral Council Guidelines - no Bylaws exist.
Recording Secretary - Sr. Jeanne Wiest, O.P.
1-25-2000 Stewardship Committee: Tim Lenzmeier - Mary Jo Pocius consented co-chair committee until new leadership is established
Strategic Planning Committee: Chair currently vacant
Altar Society: Louise Drsicoll - provided Council with report, mission and function of Society.
Goal is to build community and foster goodwill. Society has served as hostess for receptions for new members, Father’s Day Luncheon, a fashion show, card party, Bishop Buswell’s reception, Father’s anniversary reception etc.
Work Session Report: Sr. Jeanne -Discussed Council election process; those interested in serving are to submit a letter of interest then person is chosen by lot from the letters submitted. All new members to receive a handbook
Fr. spoke on the Council in general - believes it has become too large - should not be a management team, seems to have lost its sense of wholeness, too many parts, too splintered; to change agenda for upcoming retreat and have a facilitator to look at the situation of the Council
John Lenhart reported that name tags have been made
Construction/Finance Report: John Carleo -
Total construction of new building $813,000
Loan $324,000 secured
An extra principle of $50,000 being made
Direction from Council needed regarding Capital Construction
Campaign at standstill at about $600,000
Budget: Jim Duff - budget close
BDF for 2000 $102,000 vs $86,000 in 1999 Income $13,000 short
Appreciation Dinner cancelled - not enough room. Instead have an open house to honor the volunteers, do raffle drawing and culminate with a May crowning
New Year’s Eve Party: John Lenhart - 41 tickets sold profit $69
Recording Secretary: Patty DeGrasse
2-22-2000 Pastor’s Report:
190 BDF pledges in - average $200 for total about $38,000
Concerned about:
Budget
Young people of the Parish
Goals of the Council
Education of parishioners
Council needs to take the lead but need a plan
Council discussed focused on :
Adult catechesis
Children’s program
Health and wellness
Parish commitment - team approach may be the answer
Education of the people of prime concern of all
Data Collection: John Lenhart - information sheet from Council collated for the facilitator
Agenda for Retreat:
In Parish Center
Rev. Wm. J. Jarema, Facilitator
To get permission to tape
John Carleo : Check on digital cameras
Insulation for Parish Center for sound proofing
Building Fund pledges still coming in
Paid one $50,000 principle payment, hope for another
Sr. Jeanne and Rick Oresky checking safety aspects of closing church building at night, writing guidelines for safe use.
3-27-2000 Ginger Lenzmeier resigned from Family Faith Formation
Work Session Review: John Lenhart -
Agree a plan is needed - positive, pro-active, futuristic
Start by knowing each other - create family environment
Someone at ambo and introduce self and family - then parishioners to those around them