OUR LADY OF THE MEADOWS HISTORY
JULY 1998 TO JULY 1999
8-18-98 Council Elections: John Lenhart voted Vice-president
Finance Committee : Jim Duff - ended the year with excess of $56,000
Council Retreat: Jim Duff to lead the Friday discussion on role of the Council and responsibilities
Dick Sellers/ Kathleen Croshal Saturday discussion on long/short term goals
John Lenhart/ Kathleen Croshal on Saturday discuss Social and Team Building
Diane Eickelman discuss Committee Council cooperation
Fr./ Scott Uhernik discuss prayer
Debbie Carleo, Ruth Brandt and Carol Albo in charge of food
Sr. Jan would like to see each committee submit long/short term goals for discussion at the retreat
Everyone provided a time line
Members volunteered to bring goodies for breaks
Committee Reports:
Formation Committee- Ginger Lenzmeier
Stewardship: Tim Lenzmeier - planning a supplemental time and talent
Debbie Carleo: School supplies program in full swing and Social Justice and Worship part has been set
Strategic Planning Committee: Paul Depatie- architect a bit behind with drawings for expansion
Finance Committee: Jim Duff - would like to expand its membership to 7 plus Fr.
Diane Eickelman provided the July minutes for Worship Committee
New Ministries: Jim Duff -Daughters of the King call the new ministry to the sick ‘Ministry of Bethany’
Four new groups being formed:
Altar Society
Building Maintenance Committee
Parish Newsletter group
Sacristan Ministry
Rick Oresky to conduct in-service for Sacristan group
Moved to change Council monthly meetings from 3rd Tuesday to 4th Tuesday so Finance Committee can present timely reports
Parish Park: Fr.
Park gathering place for gangs, maintenance costs high, equipment unsafe. Jim Duff asked neighborhood parishioners to form a committee to evaluate park and report
Kathleen Croshal recommended Council members read information on Pastoral Councils
9-15-98 Retreat September 19 to replace regular Council Meeting
Strategic Planning Committee: Paul Depatie- Fr., Barbara Duff and Depatie met with the architect; discussion included handicap ramps, entry to bride’s room, memorial wall, west courtyard, site development, cabinets, material for flooring/walls and doors, switching rest rooms and sacristy, natural gas fireplace, and lighting
No date for groundbreaking
Family Formation Committee: Ginger Lenzmeier - Asked for clarification of terms of members - at discretion of committee
Jim Duff asked if have guidelines
Mary Jane Mauro resigning from Youth Committee
Jim Duff- Council has room for expansion- suggested at-large position be filled by drawing similar to drawing of Sellers
Voted for those persons not selected in previous drawings be contacted for continued interest and for at-large vacancies filled by lot
Personnel Committee:
Be strictly ad hoc, convene as needed; consensus not needed for actual Council position
Finance Committee: Jim Duff - 25% of year gone and budget on target
Two years ago drafted an investment policy- need to revisit policy to see if Parishioners concur
Worship Committee: Barbara Duff - consider computer for Scott Uhernik
Park Update: Barbara Duff -spoke with Philene Alfonso who contacted neighbors of the park, Fr. and Barbara to meet with the neighbors
Stewardship Committee: Tim Lenzmeier - commended Jim Duff and Carol Albo on presentations; Pavlik’s and Myscofski’s to do yet
Barbara Duff designed new Parish logo; old stationary to be used first
Faith Formation Committee: Sr. Jan -
Questions whether Tri-Parish the best process; what faith experiences are we giving our youth?
Fr. suggest we develop our own program
Now there is no accountability and too many inconsistencies in the program
Upcoming Events:
Halloween Party cancelled
Thanksgiving Dinner date set
Christmas - Pageant is in progress
Council Christmas Party - date changed
New Year’s Eve Dinner/Dance - Paul Depatie working on
Retreat: Kathleen Croshal suggested another work session to finish tasks from the retreat
Tasks include: identifying areas where committees might be needed and Council seats that might need to be added
Tim Vinci objected to only one side of Amendment 17 being included in Bulletin, to address opposite viewpoint in next Bulletin
11-24-98 Stewardship Committee: Tim Lenzmeier - check on alternate location to hold Appreciation Dinner due to construction on basement
Fr. - ramps to be completed by then
Asking second reader to carry out offertory basket
Strategic Planning: Paul Depatie - Remodel plans received
Next need to obtain permits, estimates, bids
Fr. suggested symbolism of holding groundbreaking either New Year’s Eve or day which could be significant that the coming year is the last year of the old millennium
Worship Committee: Diane Eickelman - Southwest Liturgical Conference will be in Texas- theme is ‘Liturgy in Small Communities’
Problem with people not showing up for ministries - why?
Fr. One theory is too many Masses
This Sunday a new communion station to be added
Discussed adult acolytes - job to coordinate all ministries and see that everything is done
Worship Committee call all those who signed up for ministries and list in the Bulletin
Personnel Committee: Jim Duff - Wilma Carsella no longer to attend Council meetings - voted to remove seat on Council and made Committee ad hoc
Family Formation Committee: Ginger Lenzmeier - Presented a list of questions for discussion on Tri-Parish Youth Ministry process and participation
Want answers to:
Satisfaction level
What kids think/feel?
What parents feel and have concerns on?
Is Director willing to stay another year?
What are priorities of the Parish?
What models for instruction should be considered?
Finance Committee: Jim Duff - a little behind, expenditures on track at 31%
BDF share next year up to about $90,000
Raffle: Barbara Duff- sold $11,677 in tickets, expenses $3049 Profit $8628
$400 off of last year
Split between scholarship and capital improvements
Council Christmas Party : Tim Vinci offered home for the party
New Year’s Eve Dinner/Dance: Paul Depatie - John Lenhart volunteered to cook
Fr. suggested plan with all parishes in the city and OLM coordinate it
Congratulated Tim Lenzmeier and Stewardship committee-
OLM experienced the greatest growth in Stewardship in the Diocese; need continuous commitment to Stewardship
Kids to be one of the top priorities as they are the future of the parish
Diane Eickleman: will new Altar Society be separate or under a current committee? Both Altar Society and Knights of Columbus have large memberships, should there be liaison with Council?
Consensus - there must be communication between the groups and the Council
12-98 Missing
1-26-99 Worship Committee: Diane Eickleman - tabled having second reader carry out offertory basket until construction done. Won’t call the volunteers but put all names in Bulletin
Web Page: Guest Jerry Carleo said Parish is online. He created the web page OLM@olm-parish.com. He is tracking new construction through photos each day
Strategic Planning Committee: Paul Depatie- Construction has begun - working with pricing aspects of the job with subcontractors
Fr. thinks some additional graphics to show parishioners
Worship Committee: Diane Eickelman - met with architect and helped select wall paper, carpet, color of slate
Seeking new coordinator for servers
5th communion station working - should be used consistently
Social Concerns Committee: Debbie Carleo -
64 baskets distributed for Thanksgiving
200 gifts distributed at Christmas and extra gifts to nursing home
Adopted University Park Care Center for this year
November received anonymous gift of $2000 for 5 $1000 scholarships
Boulse’s give $1000 scholarship each year
Finance Committee: Jim Duff - 1/2 way through year with $33,600 surplus
Revenues at 51%, expenditures at 45%
BDF assessment $86,911, last year $77,276
Hope to collapse BDF into annual Stewardship Drive in next two years
Tri-Parish Youth Ministry: Sr. Jan - Other parishes are committed for another year; OLM needs more information before committing
OLM has the largest number of children, mentors and team leaders
Is the process a good idea?
Is a fourth parish being created?
Is parish inviting the youth to become involved in Parish Life?
Council wants youth to identify with own parish
Tri-Parish has done its job, Parish to keep the youth involved at the parish level
Council Work Sessions: Sessions set
Fr.: The push for the millennium is evangelization, stressing confirmation for adult community. Only 50% of active adults have been confirmed.
2-23-99 OLM Capital Campaign: Construction underway on new entrance
1st phase to be done by June
Draw plans for the next phase
Barbara Duff: - 1025 active families now - planning a goal sheet delineating 40-40-20 rule to achieve $1.5 million plus capital gift profile
Dr. Dennis Drsicoll and John Carleo chair the Capital Campaign 3 year project
Finance Committee: Jim Duff - 55% of BDF pledged
Tri-Parish Youth Ministry: Sr. Jan -
Trenna Brody not renewing contract for next year
Sr. Jan volunteered to take over Tri-Parish so need to replace Sr. as head of Family Formation
Sr. Jeanne Wiest, O.P. interested and to be interviewed, her background is biophysical medicine and she wants to Pastoral Ministry
Worship Committee: Diane Eickelman - who is responsible for the 5th communion station for Eucharistic Minister
Need clarification on new organizational structure - Altar Society, Knights of Columbus, Daughters of the King -- until assigned a ‘home’ to report to administration
Strategic Planning Committee: Paul Depatie - 2/3 foundation poured, structure to be started, fire sprinkler system has begun
Kathleen Croshal asked for volunteers for ad hoc committee to look at bylaws- serving on the committee Jim Duff, Carol Albo, Tim Lenzmeier and Croshal
Council short one member at-large - to filled from interested candidates from last selection process
3-30-99 Stewardship Committee: Tim Lenzmeier - 252 invitations mailed for Appreciation Dinner; All Season’s Catering do @ $7.95/plate
Committees visiting other committees, did Altar Society and invited to come to Worship Committee
Social Concerns Committee; Debbie Carleo - reviewing scholarship application
Family Formation Committee; Sr. Jeanne Wiest interviewed
Finance Committee: Jim Duff- $45,000 over expenses
$412,000 pledged by 514 families
Strategic Planning Committee: Paul Depatie - working on ramps
West Plains Energy to do a power consumption survey
Capital Campaign Committee: Fr. - made 5 home visits, 200 invitations sent, with 25% response; Dick Sellers had meeting at home, to re-invite, other hosts to do the same
Proposed Social Committee: Kathleen Croshal -
Three new committees - Social Committee be a standing committee with chair having seat on the Council- ad hoc committee made up of Ginger Lenzmeier, Sr. Jan, John Lenhart and to define responsibilities and possible candidate for the chair
Evangelization and Communications Committees on hold
Sr. Jeanne Wiest offered position - contract mailed to Notre Dame for summer study of Parish Ministry
Mother’s Day Breakfast : Paul Depatie - Depatie to spearhead, Sr. Jan do tickets, flowers and banner, $2/adults; $1/ children
Fr.: - Sr. Jan recognized Scott Uhernik for his work
Ruth Brandt asked about Tri-Parish musical - was very good
Dick Sellers asked about number for confirmation - 23 interested
Ad hoc Parish Life Committee to be established July 1999
4-27-99 Stewardship Committee: Kathleen Croshal -Croshal asked for report to be at top so guest can leave if they choose
Mrs. Gay Myskofski says mission is to communicate and educate Parish about and how to be good stewards- Stewardship is not an option, Committee asked to meet with other committees and make presentations
Strategic Planning Committee: Paul Depatie - ramp done; memorial tower taking shape; setting window frames and framework for entry; looking for light fixtures
Worship Committee: Diane Eickleman - Stewardship Committee coming to meeting; need server coordinator
Finance Committee: Jim Duff - met with all other committees
OLM Captial Campaign: Home visitations started , 3-4 each week; 53 pledges for $161,000; North extension requires $1 million on hand
Altar Society: Agreed status to remain as is
Faith Formation Committee: