OUR LADY OF THE MEADOWS HISTORY
JULY 1992 TO JULY 1993
10-20-92 Parish Council Recording Secretary: Jodee Bueno
Defined terms for Committee chairs and members, defined unexpired term process and roles/responsibilities of committee to match Council mission
Finance: Chair 2 yrs, no reappointment; members 3 yrs continue indefinitely
RE: Chair 3 yrs; members indefinite- limited membership to 7
Peace/Justice: Chair 3 yrs; members still discussing
Youth: Chair 3 yrs; members indefinite
Social: Chair: one yr; members indefinite
Liturgy/ Music: still formative stage
The number of members a function of the committee
RE :In-service on prayer led by Sr. Andrea Vasquez for RE teachers
Liturgy/Music:- Catherine Tonne -Madeline Santos and Cheryl Ford attended Music Conference.
Social Committee: Joyce Stimmel - Christmas Bazaar - 40 tables for rent , limited to Parish and mini halls
Finance: Dan Valentine - Minor changes to adopted budget guidelines, need two more on committee
Land/Development: Fr. Dorcy-under Diocesan guidelines Maintenance is under the Finance Committee- make it an ad hoc committee?
House Kitchen Update: Fr. Dorcy -One option requires heavy investment in hood, sprinkler system, etc. Other option uses high grade domestic electric ranges. Half of $20,000 budget for appliances and half for cabinetry. Rack ovens and cooktops suggested
Youth Minnistry Program: OLM will be part of 3-parish committee to develop a youth ministry to encompass the entire South side
Bishop’s Pastoral Visitation:
To review the last visitation, prepare pastoral plan, organize committee reports/goals to be used
Have luncheon with Bishop Tafoya in Education Center Library on Nov 21 @ 1:30; teen Mass on Sunday; have present plan available; Bishop Tafoya to visit with Council about 1 1/2 hours
Pastoral Needs (Welcome/Bereavement): Fr./Debbie Carleo -personally approach people to serve
Halloween Night: Fr. Dorcy- Parish supply hot dogs, sloppy joes, drinks, paper products after 5 p.m. Mass
Preseren Choir: Fr. Dorcy - choir very good
Parish Truck: Paul Depatie - voted to sell truck and give proceeds to Peace/Justice committee
Tithe/Stewardship: Fr. Dorcy/Paul Depatie - average household income in parish is $35-40,000 for two income households
Tithe/Stewardship theme “Nurturing Sacrificial Giving”
1993 will start in-house envelope system; if average income factual, parish income should be $900,000/yr; suggest to get younger members to give
Only 10% of those with children In RE regularly give
50% of those with children in RE not regular churchgoers
500 families out of 1000 use envelopes - only 350 regular contributors
No solid commitment to Diocese - $11,000 for BDF must come from general funds
Parish costs probably up 4-5% this year
Need to look at long-term goals for over the next ten years, need to be self-sufficient, OLM no longer a mission church, need to pay just wages to employees
Raffle Funds: Fr. Dorcy: 1/2 to go to painting basement and upgrading lighting and 1/2 to Peace and Justice Committee for scholarship fund
John Vecchio donated creche he made to be used for raffle - money to the Parish, Charlotte Plutt to check on legality
Parish Dinner: Fr. Dorcy - no wine to be sold, suggested a St. Nicholas party potluck with presents for the children
Parish Council Christmas Party: Fr. Dorcy- Byron Antonioni to cater in Education Center Library/ each member to pay
Maintenance: Cip Navarro available part-time after 12-31
11-92 Minutes missing
12-15-92 Raffle netted $6000, $2900 to scholarship fund, $2900 to Parish Hall renovation
Christmas Bonuses: Fr. Dorcy - $1000 for bonuses for 4 full time and 2 part time employees and $100 for gifts for volunteers
1-19-93 RE: Virginia Gallegos- working on 3-5 yr mission statement
Classroom management in-service to include room set-up and methods to maintain interest
Youth Committee: Gene Berens - Sally Pecoraro attending meeting dealing with World Youth Day
Finance: Dan Valentine - financial software working well; six months into the year revenues ahead and expenditures lower than budget
Received $1200 donation for pews and money for software
8 questions relating to BDF given to Bishop Tafoya at Visitation , Bishop suggested questions be put in letter to Fr. John Beno
Last year’s drive only raised $22,000, remainder from general fund
Jim: - last year New Year’s Eve Party staged without full purchasing procedure; Dan Valentine said form was being used
Project Development - Youth Ministry: Pat Edelmann - Tri-Parish meeting with Jim Sciegel (from Diocese) to begin developing project - OLM attendees: Fr. Dorcy, Mary Jo Bollinger, Bonnie Dehn, Anne Marie Kottenstette and Pat Edelmann
Goals: foster total personal and spiritual growth of youth, develop responsible participation in life, mission and work of the parish
Three surveys to be done - Youths in grades 7-12; staff and volunteers; parents to determine why uninvolved or uninterested
Look at common/unique needs of each of the 3 parishes
Plan for the utilization of human expertise and structural facilities to be fully implemented over 3-5 year period
Sciegel says the strategic plans to be develped and in place by April and fully implementation to begin Jul 1994
New Year’s Eve Party: 77 tickets sold - 4 or 5 couples didn’t attend
Kitchen Remodel: Plan to Phil Gallegos who will do drawings
Social Committee: Paul Depatie - need to replace chair so look at the position differently, need not be a hands on person but one able to coordinate subcommittees, i.e. post Mass Fellowship, receptions etc.
Debbie Carleo said the Chairperson’s work not overwhelming but that work needs to be delegated. Need to write a job description.
One duty is to manage supplies.
Doing coffee and rolls at 8 and 9:30 a.m. Masses, how about 5.p.m. and 11 a.m.?
Worship Direction: Paul Depatie - Focus to be worship, environment and music
Suggest Fr. give homily from the body of the church vs. pulpit
Recent Donations: Paul Depatie - Rick Pavlich donated Apple Computer; Jim Masciotra donated software; Bob Moore Sr. donated T.V. for Youth and RE programs
For millwork for seating for celebrant and servers
Diaconate Disbursement: Paul Depatie - $1000 for Vernon McFarland, Benedictine Oblate, to attend Holy Week sabbatical of his choice
Volunteer Workshop: Paul Depatie- Workshop on recruitment, education, nurture, support of volunteers; brochures by Deanery Ministry Formation program distributed
Maintenance throughout the plant- communication breakdown
Fr. Dorcy attended the Clergy Conference in Albuquerque
Deadline to register for space at Papal Visit in Denver in August is February 15
3-16-93 RE:Phil Gallegos - conflict with District 60 on recreation activities - Smith unaware of ban on activities other than those which are church affiliated- Holy Family and Shrine contacting District 60 to have ruling enforced
Social Committee: Adrienne and Al Villegos - seeking guidelines plus already established functions. Concerned that Committee may have become ‘catch all’ such as Council parties, RE appreciation, music picnic, etc. Need to know chain of command. Committee should be for full parish functions vs individual ones. No bond between older parishioners and teens, need activities with no age limit.
Pat Edelmann- Social Committee should coordinate all the acitivities
Judy Stupnik - Tri-Parish Youth Committee encouraging intergenerational activities
If subcommittees established then ownership belongs to them
Need specific locations for specific events
Finance: Paul Depatie - Income $19,295 over budget, Diocese needs to be accountable including their own bad debts, to keep only two months operating funds in checking
Project Development - Youth Ministry:-Pat Edelmann- subcommittees working on mission and scope, Mary Jo Bollinger and Matthew Watson on subcommittee
Worship Direction: Regis Opferman - seeking direction to enhance worship and find volunteer feedback and is read, revamping talent survey to include worship direction
Maintenance Status: Paul Depatie - Cip Navarro unable to do work as planned
New Diocesan personnel standards coming
Each parish pays own Workman’s Comp
Ad in Bulletin for Maintenance - $6/hr for 5-10 hrs/wk
Parish Administration: Paul Depatie - to maintain checks and balances need someone in addition to Charlotte Plutt - suggest there is a difference between office work and counseling - to seek guidelines from Diocese and Fr. Dorcy on position
Fr. to remain on salary while on sabbatical
Boy Scout Troop: Paul Depatie - Boy Scout Troop 23 formed and now meeting with ten members
Pastoral Council Elections: Paul Depatie:
Jim Duff incoming President
Positions open: Jim Duff and Carol Kristan - at-large positions
Catherine Tonne - term expiration
Usually elections held in April
Recommend Committees establish time frames for chairpersons to coincide with the rest of the Council terms - July to June
Election to be held during Sunday Masses vs sending ballots home
Council meetings are supposed to be open so publish time and place in Bulletin
Checked liability coverage for sponsored parish softball team
4-20-93 Peace/Justice Committee: four $1000 scholarships to be awarded- 36 applicants - notice to be sent by registered mail
Social Committee: Adrienne and Al Villegas: Pursue interest survey, seek suggestions from Council, form committee of 6 to make decisions, drafted by-laws, Confirmation reception was paid from RE Budget
Finance: Paul Depatie -Through March 31 budget $23,000 over projected income
Still problems in accounting - pay roll is one; also transfer of money from savings to checking is considered income by BDF
Maintenance Status: Paul Depatie- 6 responses from ad on position, should come from within the parish.
Fr., Paul Depatie and Charlotte Plutt interview candidates
Maintenance person needs discretion to indicate which repairs are beyond their expertise and need to contract out
Problems: Leak in basement storage area from sprinkler system pipe,
gap in sidewalk in front of church and in blacktop back of church
Parish Administration: Paul Depatie- need someone to make decisions and oversee finances ; temporary administrator needed by July 1; Bishop needs to make interim appointment; Fr. suggests hiring someone from the Council for temporary part-time appointment -salaried; Regis Opferman to call Administrators at Holy Family and St. Pius about the duties and responsibilities
Sabbatical Report: Fr. Dorcy - Sabbatical to run from Sept.1 through December 15. Fr. Tom Munson , retired, do sacramental needs of Parish
Youth Ministry: Fr. - discussed Southside Youth Ministry Program - questions are: to replace RE program as each Parish individually has entire program annually, could the individual Parishes withdraw
Bobbi Jo Stupnik scheduled to attend training for certification through St. Thomas church
Security: Fr. - two attempts made to break into the church- check on security system
Interim Lighting: Fr. - central lighting around the altar going out, an experimental model so no parts available - replace
Deacon on Staff: Fr. -Request a permanent deacon- Deacon Bob Myscofski, at St. Leander’s, reassigned in June to help with Masses, marriage prep etc. now paid on per service basis
During sabbatical parish pays Fr.’s salary, Diocese pays for replacement
New salary schedule to be implemented for Diocesan personnel
Dan Valentine may attend workshops in May/June
Mini Golf League: Fr. anyone interested in this league - need five for a team - Paul Depatie, Gene Berens, Tom Carleo and Dr. Driscoll volunteered
Staff worked with mediator to develop Pastoral Staff Covenant
Council and Parish Committees may want to write covenants
5-18-93 Finance Committee: Paul Depatie - Charlotte Plutt to attend Finance Committee meetings - Mary Jo Walsh help Charlotte with bookkeeping
BDF assessment can be absorbed by parish tithing in two years
Suggest participate in answering service to locate priest on weekends for sick calls, etc
Keep rental price structure for facilities as is
Discussed getting credit card for staff use for phone orders for parish needs
Jim Grosso to review Diocesan salary schedule and report
Project Development - Youth Ministry : Pat Edelmann- need one director for catechesis, one for spirituality and personal development
Recommend OLM Youth Ministry be totally restructured to be part of the Southside Youth Ministry Countil (SYMC)- no separate RE component
Holy Family supports program, St. Therese has money concerns
80% for Youth from Holy Family and OLM
Suggest 4.5% increase requested for year for RE - Youth budget to be separated from RE
Ron Dehn SYMC representative to Council for year
Pat Edelmann, ad hoc committee, on Council for another year
Youth Committee to be eliminated 6-30-93
Propose Pastor, Associate Pastor and Pastoral Associate at Holy Family fill the Director of Catechesis and Bobbi Jo Stupnik be Director of Sprirituality and Personal Growth; Holy Family subsidize OLM for the full time position
Chairperson of Youth Committee be SYMC representative
Parish Administration: Paul Depatie/Fr.
Dan Valentine be administrator during sabbatical, contract with Dan’s employer who would assign duties to him - cost?
Fr. recommended other Council members be utilized to oversee ministry concerns, worship planning, RE etc.
Person selected to be intimately knowledgeable about parish operations so able to continue business as usual with little change
Fr. - administration primarily oversees fiscal operations
Ask staff to attend Council meetings; Tom Carleo suggested needed more information including fiscal impact before acting
Mother’s Day Breakfast: Paul Depatie - 200 + served
Purchased fax, modem and 3rd phone line for $741
6-18-93 President Paul Depatie to be replaced by Jim Duff for next year
Resignation: Carol Cornetta, RE Committee
6-30-93 Annual Income: $300,803 Expenses: $280,629
Pastor’s Salary: $10,725 ($893.75/mo), Extra Clergy: $2369
Staff Salaries: Sacristan/Office - $5211; Custodian: $9710; Office Manager: $16, 946; secretary: $11,207; Music: $1750; RE Children - $11,953; RE Youth - $11,987; Worship Committee- $9,940; Youth Ministry: $3,909; Parish Offices: $22,951; Social Concerns: $5,992; RE: $10,271; Parish Life: $8,448;
Church/Parish Center utilities: $13,737; House/Park Utilities: $2,849
Rectory: $3,656
Physical Facilities: $13,471;Postage-$4500
Education: $2540
Offertory: $195,170
National Collections - $2000, BDF A: $20,572, BDF B: $17,735
Priest Retirement Fund: $4604
(New breakdown of entries utilized)
Fixed Assets:
Land: $110,000
Building/Church: $475,000
Furniture/Fixtures : $86,902
Parish Center: $394,320
Total: $1,066,282
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