OUR LADY OF THE MEADOWS HISTORY
JULY 1989 TO JUL 1990
7-24-89 Special Meeting of the Council
Bids on Parish Center : Ray Moroney -
Low bid from Whitlock Construction to be completed in 110 days
T.R. Vinci late with bid
Need approval - Fr. met with Fr. Beno and completed the forms to the Diocesan Finance Committee where 7 votes are needed for approval, then to the Bishop for final approval
Ray Moroney - no problem if cost is $450,000 or less
Paul Depatie (in construction) will be “clerk of the works” and keep an eye on construction every 1-2 days
Discussed quality if go with contractor for $30,000 or less
Voted to have the architect contact the 3 lowest bidders (Whitlock, Bassett and Drew) and ask for a five year guarantee with the price and percentage of change orders
Voted that the maximum percentage of change orders to be no more than 5% of the total bid
Fr. - for permission to bid OLM needs 50% of the cost in assets
Value on property now $180,000, deal with low bid figure of $372,000 to meet the Diocesan policy
Ray Moroney- received a misstatement from Fr. Beno - to contact him - Diocesan Committee made an exception for us unless cost over $450,000
Financing: John Carleo -Using $375,000 as cost, Architect fee (6% of value) = $22,320, paid to date $19,125, balance $3195
Mt. Carmel Credit Union offering 9.15% financing plu s money as needed
Knights of Columbus offering 9.5% but not on construction - only when building is complete
Payment schedule / month at 9.15%:
On $285,000/ 10 years = $3633/month
15 “ 2916/ “
On $300,000/ 10 “ 3824/ “
15 “ 3069/ “
Will cost approximately $10,000 to convert the church after move into the new building.
Voted to go with Mt. Carmel Credit Union for between $285,000 and $300,000
Groundbreaking: Fr. to be on a Sunday at 2 p.m. - date to be set later
Fr. - will see architect Gardner and have the guarantee include structure and integral contents
Phil Pantleo: will performance bond protection and the cities final inspection on the building. Need to be aware during all stages of building.
7-26-89 Parish Center Contractors: Fr. - Architect Gardner got responses from Whitlock and Bassett, Drew could not be contacted.
Whitlock (written) 15% charge for change orders, do not agree to maximum % of change orders, guarantee work for only one year. Gardner said maximum of change orders is 2% not 5%
Bassett (oral) same policy
Voted to go with Whitlock.
After contractor selected need - letter for Bishop’s approval
To Fr. Beno and the Finance Committee
Architect Gardner to write letter of award
Contractor to submit insurance, bonds, subcontractors and architect decides upon
Groundbreaking held and start of the center
Obtain money to pay the bills
Groundbreaking: Fr. - Tentative date August 20 at 2. p.m.
Agenda:
Introductions; Phil Pantleo
Master of Ceremonies - Vernon McFarland
Opening Prayer: Bishop Tafoya
Welcome : Fr. Schmitt
Scripture Reading: Cass Watson
Groundbreaking: Presentation of shovel by Ray Moroney to Bishop Arthur Tafoya
Blessing of Ground and Prayers - Benediction by Bishop Tafoya (if unable then Rev. Tom Steranka, Pastor Wesley United Methodist Church)
Invitations to all OLM parishioners and all priests in the city, to Wesley United Methodist Church and congregation plus Diocese and Board of Finance
Contract: to be included in the contract - architect and owner to be notified of any substitution or equivalent. Any change orders to the architect or owner must allow a minimum of 2 working days for an answer. To be reimbursed (dollar standard fee) per day for every day over stated completion date.
Ray Moroney: Have six votes from Board of Finance - recommend to the Bishop
Maximum amount for change orders is $5000. If over this amount , goes back to the Board of Finance
Financing: $25,000 Buswell Trust Fund
$285,000 Mt. Carmel Credit Union
9-12-89 Liturgy/Music Committee: Jim Masciotra - possibility of having a 6 year old and younger Children’s Choir
RE: Carol Cornetta - discussed procedures when building available in January
Parents concerned about changing classes to Wednesdays and some teachers can’t teach on Wednesdays - need more teachers
Using church basement and cry room for classes
Youth Group: Pat Edelmann - seeking an active committee to come to all activities, not just to meetings. Seeking volunteers for 2 hrs/mo
Christian Connection flyer distributes - stress on spirituality this year
Social Committee: Bertha Grosso -Raffle money to be used for church remodeling/expansion
For a new project consider using shut-ins to make telephone calls for committees as needed and call other shut-ins for personal contact
Finance: John Carleo -$55,000 moved from Dain Bosworth to Mt. Carmel Credit Union plus $7000. To secure bonding for construction all monies must be in Mt. Carmel.
Anonymous donor put money in Dain Bosworth with no restrictions for OLM to receive $100,000 in 2001
Peace/Justice Committee: Cass Watson - 7 quilts completed, 2 more soon.
2 quilts given the migrants in Avondale, 1 to be raffled, 6 to be given away
Quilt raffle $108 so far
Irene Schooler to be present at Breast Cancer Program in October
Project Glean started by King of Kings Lutheran Church picks food for needy, information to the Youth and Bulletin
Wesley United Methodist Church has Respite Care Program
Justine Merritt has a project called The Ribbon in which she would like by 1992 to have tied around the world. Both Peace/ Justice and RE making pieces of ribbon
Land/Development Committee: John Pusedu - bought stainless steel pan for the kitchen for $25
Parish Center: Construction begun 9-5. 110 days to completion. Plans for the interior almost complete. Wall paper, blinds, wall coverings, rugs selected. May need tables and chairs. Bishop pleased.
RE Resolution Committee: Carol Cornetta - is this committee to continue to function? John Carleo - a need was seen, a priority, so yes
Sr. - should study the program, poll people on days and times, facilitate the move into the new building
Carol Cornetta: - objectives and goals too broad, need one or two specific ones - possible goals - 1) Motivate, enhance and stimulate teaching staff according to their needs, 2) setup communication between teachers and committee and to try to identify teacher burn-out.
Sr. - RE Program belongs to the parish and they should take responsibility for it
Fr. - Committee should set the guidelines and be the School Board for the Parish
Fr.: - need opportunity for Adult Education, scripture study 1st of the year?
Fr. John O’Flynn to be Advent speaker, do 4 weeks on Infancy narrative, Birth of Our Lord
Holy Family having 2 Advent programs
Wants Council to consider hiring a Pastoral Assistant to coordinate Catechumenate Program (RICA), Homebound Ministry and Adult Education
10-10-89 RE: Carol Cornetta:
44 enrolled in reconciliation program
Sr.Revises the classes each year as new material becomes available
55 enrolled in 7th and 8th grades
10 parents signed to participate in discussion groups with youth
Problems in recruiting and retaining teachers, August too late to recruit, need to commit in May
Need to develop a handbook of policies and procedures plus a special orientation for new teachers
Sr. would like to start a Children’s Liturgy Committee to assist the teachers with the Children’s Masses - possibly to include liturgical dance
Fr. needs to know exact plans with no surprises
Liturgical Dance discussed with sense of not being in favor
Teachers do not want a Christmas Pageant this year, do want Children’s Mass at 4 p.m. which is the most crowded Mass- had previously voted for 6 p.m.
Following much discussion - have 64 teachers - how many for and against the pageant-voted to continue the tradition of the pageant with rotating the teacher in charge through the grades starting with 3rd grade plus help from parishioners
10 classrooms in the new building- discussed scheduling
97 confirmation students , 55 in 7th and 8th grades
237 K-6 for a total of 389 students
Average of ten per class in homes, will be more next year
RE Committee should be in charge of setting of the Religious Education program so no matter who is pastor or DRE it will be organized and functioning
30 people have volunteered for a one time Religious Education program
Youth Group: Pat Edelmann - 28 in Youth nights, 10 people volunteered to help one night/month
Glen Cline will be speaker to High school students on the topic of suicide
Social Committee: Bertha Grosso - Raffle tickets- printed 1500 booklets with $20/book
Bazaar already has 55 reservations so the first 35 to pay the $25/table fee will be honored. Agreed to extend for another weekend if 15 people interested at $20/table. To have food but no bake sale. More room next year with the parish center
Phones: One phone in sacristry -3580, one downstairs- 3581; same system in Parish Center with two lines - one to Fr. and Charlotte Plutt and one to RE and Youth. Phone to ring in all offices
John Carleo to check on lightening protection for the phones
Fr. and Bob Hart considering three keys for the Center:
1 for offices
1 for mini hall
1 for classrooms plus a master
Planning for remodeling of church for extra seating - Council or ad hoc Committee to do?
Money Dain Bosworth $8000, Mt. Carmel Credit Union $7000
RE Resolution: Seeking comments through Bulletin
Survey to current and past teachers
Voted for this committee to be the working arm of RE
Special Christmas Project: Possibly a toy drive with Peace/Justice Committee cleaning and repairing them
Contact larger agencies for needs:
Madeline Santos - Battered Wife Program- and the YWCA need clothes and food
Fr. - Dreamweavers - need 16 Christmas trees for families
Steve Palumbo- Hospice - terminally ill Aid’s patient needs support and food
Bobbi Jo Stupnik - Nursing Home and SRDA- nursing homes need gifts for patients
Pat Edelmann - Migrant Workers- 10 families need food and staples
Debbie Carleo - Catholic Social Services - need money for counseling
Think about blacktop for parking back of Parish Center with grass, trees, sprinkling system in front
Voted to do Christmas Dinner with Collette’s catering
New Year’s Eve Dance/Dinner Committee: Pat Edelmann, Steve Palumbo, Bonnie Dehn
11-14-89 Liturgy/Music Committee: Jim Masciotra -Catherine Tonne in charge of special Christmas Choir; Cheryl Ford in charge of new Cherub Choir to sing at Pageant and Christmas Liturgy with Children’s Choir
RE: Carol Cornetta -Jodee Bueno presented the resolution to the Council -
That the Christmas Pageant not be included as a part of the RE Program per se, but be produced on a volunteer basis by parishioners outside RE class time- to continue the tradition with teachers involved if they wish
When new programs/activities given to RE they fall under the umbrella of RE but not intended for RE to be in full charge
RE Director work with Christmas Pageant Director to coordinate and delegate
Too few speaking parts, check the type of pageant, keep simple, have same program every year?
Both Advent and Christmas to be taught
Sr. to direct the pageant this year
Discussed hiring coordinator for activities such as Reconciliation Dinner, RE picnic etc.
Maggie Thomas to coordinate Eucharistic Program
Dennis and JoAnn Olguins do confirmation class
Youth Group: Pat Edelmann- Halloween party larger than last year - estimate 300 attended- 192 treat bags given out
Social Committee: Bertha Grosso - 33 tables for Bazaar first weekend, 20 for second, bake sale both times.
Liz Keller in charge of phone committee
Finance Committee: John Carleo - Statement from contractor for the Center received for $142,000
Peace/Justice Committee: Cass Watson -Neighboring parishes invited plus Wesley United Methodist Church to partake in Breast Cancer Program - $200 donation requested
Raffle proceeds to go for tree, bed linens and goodies for Posada
Parish Center Update:
Brick work almost finished- electrical being done inside
Working 6-7 days per week
AT&T pulling phone lines
Joe Beltramo grading back of Center
Do landscaping in front ourselves
Don’s Landscaping will do snow removal
John Pusedu to mark curbs so snow plow won’t damage
All money in MT. Carmel = $372,000 - will pay contractor
$1118 paid toe Architect
Depatie checking on progress, $400 an added charge for extra electrical circuits for office
Contractor poured concrete for sidewalk from Center to the street at no cost
Center payment is under $3000/mo
$6000/mo income from Building Fund
$22,000 in Dain Bosworth for appointments
Furnishing and Equipment Committee:Chair- Jim Grosso, Sherril Pusedu, Mae Vinci, Sr. Marian - to get cost estimates
Function and Design Committee: - Chair John Carleo, Paul Depatie, Mae Vinci in charge of remodeling plans for the extra seating
RE Resolution: - Classes in the home until the end of the end year at the teacher’s discretion